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Main Conference (15 - 16 May)Workshops (17 May)Super User Training (17 - 19 May)

Main User Group Conference

Monday, 15 May, 11:30 am – 4:30 pm

11:30 – 12:30
Welcome Lunch

12:30 – 1:30
Track A: New Feature Round-Up
Track B: Automated Source Data Capture: Improving Clinician Satisfaction

1:30 – 2:30
Track A: Building Data Pipelines: Different Modes of Data Capture via OC
Track B: Data Imports and Transformations

2:30 – 3:30
Track A: Getting to SDTM – Designing for the End Goal
Track B: Case Study and Best Practices: Migrating Data Mid-Study

3:30 – 4:30
Track A: Randomization and Supply Management
Track B: Ditch the Spreadsheet: The Power of Insight Reporting to Ease Your Workflow

5:00 – 8:00
Dinner & drinks at Coco Momo Kensington!

Tuesday, 16 May, 8:00 am – 4:00 pm

8:00 – 9:00

9:00 – 10:00
Keynote: Opening Doors to Data

10:00 – 11:00
Track A: New Module Demo: eConsent
Track B: Image Adjudication

11:00 am – 12:00
Track A: Digital Strategies to Improve Patient Engagement
Track B: How to Leverage OC for Risk-Based Monitoring

12:00 – 1:00

1:00 – 2:00
Track A: Sneak Peek: Releases & Roadmaps
Track B: Using Calculations and Functions in Your OC Forms

2:00 – 3:00
Track A: Special Customer Presentation: Alternative ways to use OC4: Safety Data Management Systems (SDMS)
Track B: Special Customer Presentation: TBD

3:00 – 4:00
Farewell Tea: Ask Us (almost) Anything!

Note: Registration includes breakfast, lunch, tea and Monday’s dinner.


Wednesday, 17 May, 8:00 am – 3:30 pm

Workshop One: The Art of the Possible: Insight Dashboards & Reporting

In this full-day workshop you will dive into the best-kept secrets of our Insights module. You’ll learn how to take full advantage of built-in reporting and dashboard creation to get your job done easier, faster and more accurately than ever before. It’s past time to ditch spreadsheet reporting and let purpose-built technology do the heavy lifting for you.

Suitable for: All skill levels

Learning objective: You’ll walk away knowing:

    • What data are in Insight and how they are organized
    • Where to find key data reports across: clinical data, statuses, summary-level study information, SDV, Queries and audit logs
    • How to build and use both basic and advanced visualizations using built-in tools
    • How to build dashboards for yourself and external stakeholders
    • What the basics of relational databases are and their value to Insight success
    • How to combine data from different tables
    • What SQL is, how to craft SQL queries, and which built-in tools help you work with SQL in Insight

We’ll also explore advanced Insight capabilities such as embedded reporting on PDP, Participate or third-party apps; segments and metrics; URL generation for linking to OC pages.

Workshop Two: Advanced Form Building & Logic Calculations

Are you ready to take your OpenClinica form-building skills to the next level? This full-day workshop will cover best practices for creating eCRFs and advanced XPath calculations to help you optimize your study efficiency and data quality. In a step-by-step process, you will add new techniques and skills across key form concepts. We’ll explore guiding principles of study design; design roles and responsibilities, how to create libraries, manage timelines, develop time-saving cross-form calculations, and how to test your study design process before implementation.

Suitable for: Intermediate form builders

Learning objective: You’ll walk away knowing:

    • How to improve data quality with form design best practices and study build methodologies
    • How to improve data reliability through cross form calculations and error checking methods
    • How to use complex calculations to process, move, and reuse data for skip logic and edit checks
    • When and how to use XPath expressions
    • How to add filters to your expressions to target specific datasets based on user entered data


Workshop schedule (both workshops):

8:00 – 9:00 am Breakfast

9:00 – 12:00 – Workshop, part one

12:00 – 1:00 – Lunch

1:00 – 3:30 – Workshop, part two


Note: Workshops held in parallel with each other and the first day of SUT. Additional fees apply for workshops and super user training, See registration page for details. Registration includes breakfast, lunch and tea.

Super User Training (SUT)

Wednesday – Friday, 17 – 19 May

Our most comprehensive course that prepares data managers and study designers to productively work with OpenClinica. This highly interactive, in-depth training is designed and taught by the same professionals who design, build and test the OpenClinica software.

Learning objective: Become a confident and effective study builder; enhance existing skill;  optimize settings and workflows; learn often overlooked functionality; troubleshooting; tips and tricks.

Suitable for: All skill levels

Note: The first day of SUT is held in parallel with workshops. Check workshop tab for details.

Wednesday 17 May

8:00 – 9:00 – Breakfast

9:00 – 12:00 – System demo; introduction to workspaces; form building basics

12:00 – 1:00 – Lunch

1:00 – 3:30 – Publishing to test; testing form logic; review and revise; leveraging OC resources and support

Thursday 18 May

8:00 – 9:00 – Breakfast

9:00 – 12:00 – Publishing to production; sharing the study internally and externally

12:00 – 1:00 – Lunch

1:00 – 3:30 – Advanced form features (external lists, cross-form logic)

Friday 19 May

8:00 – 9:00 – Breakfast

9:00 – 12:00 – Data imports; data extracts; reporting, dashboards and data visualization

12:00 – 1:00 – Lunch

1:00 – 3:30 – Managing ePRO and randomization modules; notification actions; scheduling rules


Note: Additional fees apply for workshops and super user training. See registration page for details. Registration includes breakfast, lunch and tea.



Conference Location

58 Prince’s Gate, London SW7 1QQ

Owned and run by Imperial College London, 58 Prince’s Gate forms part of the Freake Estate, designed by Charles James Freake in the 19th century. Located in the heart of South Kensington, this impressive house boasts Edwardian features, original chandeliers and historic paintings. 58 Prince’s Gate is easily accessible by public transportation and close to downtown and major attractions.


Monday Dinner & Drinks

Coco Momo Kensington

25 Gloucester Rd, South Kensington

Coco Momo Kensington is a bright and airy café, bar and British brasserie in one of London’s most sought after areas.



Kensington offers several affordable and lovely accomodations within walking distance.

We have arranged a group rate at:


Instructions to book:

Note: Lodging and transportation are not included in registration.


Conference address: 58 Prince’s Gate, London SW7 1QQ

Monday’s dinner: Coco Momo, 25 Gloucester Rd, South Kensington, SW7 4PL



Register early for special pricing

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